Thank you in advance for accommodating my request. I am (mention your name) on behalf of (mention company name) and would like to say that, the department provider's letter you submitted to us on [mention date] stated that you have the following work problem. Avoid application of punitive leave policies. Second, the religious belief must be "sincerely held" to be entitled to accommodation. if(currentUrl.indexOf("/about-shrm/pages/shrm-china.aspx") > -1) { The first step is to request an accommodation. Employees requesting a religious accommodation shall immediately contact their local Equal Employment Opportunity Coordinator. For Airmen seeking a religious accommodation request, chaplains play a critical role in ensuring each request is fully considered in accordance with DAFI 52-201, Religious Freedom in the Department of the Air Force. Secular activitiesshopping, sports, employment, and entertainmentare laid aside. Members can get help with HR questions via phone, chat or email. I am a practicing member of {Religion}. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. A reasonable religious academic/workplace accommodation is a change in the academic/work environment or in the way academics, tasks or responsibilities are customarily done that enables a student orfaculty/staff[1]to participate in theirreligious practice or belief without undue hardship on the conduct of theUniversity's business or operation. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [EMPLOYMENT] Dear [HR Department]: [Employer] has directed me to get vaccinated with a COVID-19 vaccine, or suffer adverse employment action, up to and including termination. Religious accommodation requests require a written statement, via the CDCR Form 2273, Request for Religious Accommodation, indicating the individual's sincerely-held religious belief that precludes them from receiving any COVID-19 vaccine. An employer doesn't have to provide a religious accommodation if it poses an undue hardship to a business. I am informed that Title VII of the Civil Rights Act of 1964, 42 U.S.C. var temp_style = document.createElement('style'); Implementing the Religious AccommodationTo communicate the final accommodation, OIE will issue in writing a religious accommodation approval letter to the employee or student, and copy those relevant individuals (i.e. Washington, DC 20507 SPOKANE, Wash - State employees required to get the COVID-19 vaccine now have a way to request religious and medical exemptions. The Equal Employment Opportunity Commission's template is the same one the agency uses for its own employees, and was part of a Thursday update to . 4. And, it is also for encouraging and enticing your clients to visit your place of business as well. Notice of Liability Sample Letter. The requestor will be informed in writing of the decision to grant or deny the request, and of any conditions or limitations placed on the grant. If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys Vaccine Management System (VMS) that will launch on July 1, 2021. I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. A quick Q & A on religious exemptions. ) or https:// means youve safely connected to the .gov website. } The need for religious accommodation may arise where an individual's religious beliefs, observances or practices conflict with a specific task or requirement of the position or an application process . This template letter is not intended to give legal advice, but rather general legal information and serve as a general resource. I will be very grateful if you could assist me in achieving a suitable schedule to avoid such a conflict. 02. It is your responsibility to make sure your employer has received the letter, and it is your responsibility to follow it up to make sure that your requested changes have been made. Be courteous and professional and show that you are willing to meet your employer halfway. REQUEST FOR RELIGIOUS EXEMPTION / ACCOMMODATION RELATED TO [COMPANY NAME'S] COVID-19 VACCINATION POLICY by offering opportunities for discussion, reminding people of available support services, and leading at a difficult time with compassion and empathy. If employees have submitted a request for reasonable or religious accommodation due to the inability to comply with mandatory testing, they may request permission to remain off work, using their own leave credits or . Because many people still do not want to be vaccinated, a number of websites have . Whenever possible, such requests should be submitted no less than 30 days in advance of the desired accommodation. It has become more difficult to breathe while in the office, even in my own personal office. Housing operated by religious organizations and private clubs may limit occupancy to members as. You should consult an attorney for legal advice specific to your . A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. In the meantime, they welcome feedback or questions from students who can reach them atdining@jhu.edu. Members may download one copy of our sample forms and templates for your personal use within your organization. how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. An employer that rejects such a request should be OK if it's sued in such circumstances, and it likely will be sued, she added. Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. The University Chaplain will also consult with others related to the student's request. Religious accommodations can take many forms. Make sure that you make it very clear what it is that you cannot comply with and why. It's been wonderful working here, everyone is very supporting and company really acknowledges employees work. If an employee asks for time off on Saturdays to attend a religious service but also is known to attend a drag racing club then, the employer can push back and ask if the worker will attend the religious service or the drag race. This site contains User-Generated Content, meaning any and all information and content that a user submits to the Site. I observe the seventh-day of the week (Saturday) as the Sabbath as taught by my church in harmony with the Old and New Testament teachings of the Bible. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Any academic unit may issue additional or more specific information that is consistent with approved policy. Given the current labor shortage, the employer might not want to lose the employee or have the worker complain about the company on social media, she added. Gathering InformationOIE asks students and employees to complete the religious accommodation request form. Religious Accommodation Request Form A reasonable religious accommodation is a change in the work environment or in the way tasks or responsibilities are customarily done that enables an employee to participate in their religious practice or belief without undue hardship on the conduct of the university's business or operation. The other employees may wind up leaving due to the extra workload. RA ensures equal opportunity in the job application, examination, and hiring processes that will enable a qualified applicant or employee with a disability to participate in those processes, and perform the essential functions of the job. Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. Canadian law grants protection to an individuals personal religious beliefs which are sincerely held, regardless of whether those beliefs are adhered to by others or even by the faith community to which the individual belongs. Religious Accommodation Request Resolution Employee (identified below) has requested an accommodation related to a religious belief, practice, and/or requirement. Attach a copy of the policy, highlighting the issue at hand. Some examples include: 4. American University will make good faith efforts to provide reasonable religious accommodations to students whose sincerely held religious beliefs conflict with a university policy, procedure, or other academic requirement unless such an accommodation would create an undue hardship. CO/OICs will accommodate . Any such request must be in a typed, legible, and double-sided letter. Request for Accommodation of Religious Practice SAMPLE 1. These beliefs must be sincerely held, and an individuals pattern of conduct consistent with those beliefs will help to prove that they are sincerely held. info@eeoc.gov Employer's name State that your request is not costly, inconvenient, or unsafe in any way, and should therefore be granted. "Each of the manufactures of the Covid vaccines currently available developed and confirmed their vaccines using fetal cell lines, which originated from aborted fetuses. 3. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team.If you have questions or concerns, please contactoie@jhu.edu. a description of the accommodation you are requesting; the reason you need an accommodation; and. More than 10,000 requests from across the Total Force have been received, of which approximately 2,100 have been disapproved due to military readiness considerations. Sabbath Accommodation - Sundown Request - Employee Letter, Seventh-day Adventist Publications on Church - State Subjects. % The Orthodox Union certifies the Kosher program and offers lunch and dinner Sundays through Thursdays and lunch on Fridays. This sample letter can be used to ask your employer or prospective workplace for reasonable accommodations you need in the hiring process or for your job. Dear Boss, First, I request a religious exemption. After initiating your religious objection request via the action center and returning the requested documentation, a representative from Employee and Labor Relations will respond to requests for religious exceptions from staff employees and Academic Personnel will respond to requests for religious exceptions from Faculty and other academic Should you have any questions about the reasoning or observance of this [name of religious holiday], please feel free to contact Hierald Osorto, Director of Religious and Spiritual Life, at hosorto@ithaca.edu. He has requested a schedule that would accommodate his religious observance of . To request a religious accommodation: You must submit the Request for Religious Accommodation Form t o your Departmental HR Manager (DHRM) or their designee. It covers COVID-19 vaccine requirements and mandates, too. Edit your religious accommodation approval letter online Type text, add images, blackout confidential details, add comments, highlights and more. If an employee is resisting an employer-required COVID-19 vaccine because it was derived from fetal cell lines, the employer might ask whether the employee has received a flu vaccine or has ever taken a medication that was similarly createdand there are many, including aspirin. Unlike with disability accommodations, cost often may be a winning undue hardship argument for employers when religious accommodations are requested. Moreover, I am informed that the Federal Courts have held a reasonable accommodation is one that eliminates the conflict between the job duties and a workers religion. To help our brethren who may need support in writing a letter to establish a religious objection, we have created aReligious Accommodation Requesttemplate that can be used and modified to suit individual circumstances. Therefore, the individual making the request must be "qualified", meaning the employee is able to perform the essential functions of the job with or without a reasonable . Hiring and Staffing Dept. Please log in as a SHRM member. Ask your manager to meet with you. There are also Kosher retail items available for purchase at theCharles Street Market (Char Mar). In order to establish the existence of a religious objection, it will be necessary for the individual to have specific religious beliefs which would be violated in a non-trivial way by receiving a particular vaccine. }); if($('.container-footer').length > 1){ Bunting recalled one employee who claimed that being a fan of the Philadelphia Eagles was a religion and he needed Sundays off. According to new guidance from the Equal Employment Opportunity Commission (EEOC), employers can push back when there is: HR may speak with supervisors and inquire about whether the person talks about religion at work or has ever asked for specific days off. << /Filter /FlateDecode /Length 5511 >> To permit me to have Sabbath off once or twice a month would not suffice as a reasonable accommodation, since it would still force me to choose between my religion and my job. Would you please let me know in the next week? {Your Phone #} For incoming students, a request must be made at the earliest possible opportunity after admission. The law protects people who have sincere religious, ethical or moral beliefs. description of the accommodation you are requesting; A written letter to the chief official of the school, President Sylvia Burwell, that states the immunization would violate their religious belief as required by DC Code Section 38-506. Please note:To receive a religious accommodation, the religious observance must be one required by one's religious tradition. Examples of Accommodations We strive to be creative and flexible in arriving at a reasonable accommodation. Sample Accommodation Request Letter: Allergies Date of Letter Your name Your address Employer's name Employer's address Dear [Insert employer's name here]: Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. [Company Name] is committed to providing equal employment opportunities without regard to any protected status, and a work environment that . If you think you may have a medical emergency, call your doctor, go to the emergency department, or call 911 immediately. The interactive process starts when a student or employeesubmits a religious accommodation request. An employer must try to arrange to allow the employee to meet these religious obligations. Employee Flu Vaccine ExceptionRequests:Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of Johns Hopkins Medicine Compliance Deadlines and OIE will do its best to respond in a timely manner. She had just been hired as a cashier at the fast-food restaurant. Your name Please confirm that you want to proceed with deleting bookmark. In order to retain my integrity in Sabbath observance, it is important that I be allowed to leave work each Friday just prior to sunset. This form asks for information on the specific religious belief or conviction - whether religious, spiritual, or philosophical - that is the basis of the request, as well as the requestedaccommodation or modification to policy, practice, or schedule. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). Although a manager may consider it reasonable to permit me to have, say, every other Saturday off work, this would not actually accommodate my belief, since I cannot work on any Sabbath. Explain that, under the doctrine of a certain belief in your religion, you cannot perform certain actions, such as shaving your beard or working on Sundays, for example. General Information Catalog IT Policies, Standards, and Guidelines Frequently Asked Questions, Commissioner Charges and Directed Investigations, Office of Civil Rights, Diversity and Inclusion, Management Directives & Federal Sector Guidance, Federal Sector Alternative Dispute Resolution, sincere religious, ethical or moral beliefs. For example, if an employer has to hire a temporary worker to cover Saturdays for an employee who misses shifts then for religious reasons, there might be an undue hardship in accommodating the employee, she said. . If it would be easier, I would be happy to talk with you about this further in person or by phone. Don't, for example, automatically laugh when an employee says he or she is a follower of the Jedi. A commander may require immediate compliance of an approved accommodation only under exigent circumstances and in furtherance of a compelling government interest due to operational necessity,. This observance coincides with [name of assignment] that is listed on the syllabus. The point of dedicating a page for accommodation requests is for your client to know your business more intimately like they know every inch of their personality. Questions #1-7: Basic Information Questions 1 - 7 require . At JAN, I often discuss options with employees about what might be useful to include and how to clearly explain what accommodation is needed. } I do not wish to have a conflict between my job duties and my obligations to God. Religious Exemption Letter. Professional Studies and Executive Education, American University's United Methodist Affiliation, submit an online request for reasonable religious accommodations. }, I believe that such a request would not be unsafe, inconvenient, or costly. Religious accommodation is covered under Title VII of the Civil Rights Act of 1964. The most effective way to monitor religious accommodations is to encourage ongoing communication.Religious accommodations remain in effect through the date included on the approval letter unless the student or employee is notified by the University of a change. Please log in as a SHRM member before saving bookmarks. Since our company operates on the basis of a five-day workweek, Monday through Friday, there has not been any problem in my work schedule regarding having the hours of the Sabbath off. I therefore respectfully request that you make an accommodation for my religious belief, observance, and practice in keeping with Title VII of the Civil Rights Act of 1964 and the guidelines of the Equal Employment Opportunity Commission by allowing me to leave work on the Fridays in question just prior to sundown. This isn't really a religious request, so the employer can push back and request a letter from a faith leader, she said. However, the law does stipulate that the employer only has to conform if the accommodation will not cause the company any undue hardship. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. Upon approval of a request for a religious exemption to immunization, the student may be asked to sign a release acknowledging that in the event of an outbreak, the student may face particular restrictions regarding classes, housing, or other activities. 3 0 obj For instance, your company may have a certain dress code that you cannot adhere to, expect you to work on what is classed as a day of rest in your religion, and so on. Treat every employee's reasonable accommodation request as legitimate on its face. CBP Applicant: An applicant requesting religious accommodation for any stage of the application process must submit a request for religious accommodation to the Indianapolis or Minneapolis Hiring Center, as applicable. {Your Address} The Department of the Air Force is processing a number of Religious Accommodation Requests for the COVID-19 vaccine. Implementing the Religious Accommodation No attorney-client relationship is created by using the templates. Submission of the completed form will be treated as a request for a disability accommodation and evaluated and decided under applicable Rehabilitation Act standards for reasonable accommodation absent undue hardship to the agency. Homewood Housing Requests:The university recognizes that student observance of their faith may require special consideration for housing assignments. While Title VII of the Civil Rights Act of 1964 doesn't go as far as encompassing sports as a religion, the EEOC does define religions as including religious beliefs that are new or uncommon, not part of a formal church or sect, only subscribed to by a small number of people, or illogical or unreasonable to others.
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